Secretary

Company: Veterans Health Administration
Location: Grand Junction
Posted on: November 18, 2021

Job Description:

Summary

The position performs duties to assist one individual, and in some cases the subordinate staff of that individual, by performing general office work auxiliary to the work of the organization. The position is the principal clerical or administrative support position in the office, operating independently of any other such position in the office.
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Overview

• Accepting applications
  • Open & closing dates
    
    10/21/2021 to 11/10/2021
  • Salary
    
    $39,311 - $62,894 per year
  • Pay scale & grade
    
    GS 6 - 8
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    Location
    
    1 vacancy in the following location:
    
    • Grand Junction, CO 1 vacancy
    • Telework eligible
      
      No
    • Travel Required
      
      25% or less - You may be expected to travel for this position.
    • Relocation expenses reimbursed
      
      No
    • Appointment type
      
      Permanent
    • Work schedule
      
      Full-time
    • Service
      
      Competitive
    • Promotion potential
      
      8 - 8
    • Job family (Series)
      
      0318 Secretary
    • Supervisory status
      
      No
    • Security clearance
      
      Other
    • Drug test
      
      No
    • Position sensitivity and risk
      
      Non-sensitive (NS)/Low Risk
    • Trust determination process
      
      Suitability/Fitness
    • Announcement number
      
      CBSU--22-SA
    • Control number
      
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      This job is open to
      
      • Career transition (CTAP, ICTAP, RPL)
        
        Federal employees who meet the definition of a "surplus" or "displaced" employee.
      • Federal employees - Competitive service
        
        Current or former competitive service federal employees.
      • Federal employees - Excepted service
        
        Current excepted service federal employees.
      • Individuals with disabilities
      • Military spouses
      • Peace Corps & AmeriCorps Vista
      • Special authorities
        
        Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
      • Veterans Clarification from the agency
        
        Federal employees (serving on a career/career-conditional appointment or covered under OPM's Interchange Agreement); Reinstatement/Transfer Eligible, 30% Disabled Vets, VRAs, Severely Handicapped; Preference eligible veterans or veterans separated from the armed forces under honorable conditions after three or more years of continuous active service. ***FIRST CONSIDERATION WILL BE GIVEN TO CURRENT VA WCHCS EMPLOYEES***
        
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        Duties
        
        Duties include, but are not limited to:
        • Receives calls and screens visitors and telephone calls, i.e. identity, purpose of call and relative importance in relation to availability of staff members. Takes messages and/or provides information as to availability of the supervisor. Refers matters to appropriate staff on the basis of knowledge of the various organizational components and individual responsibility.
        • Reviews and prepares all congressional correspondence received by the activity for necessary action. Composes correspondence on own initiative, based on a knowledge of superiors views and desires.
        • Types into final form from written material, brief instructions and/or voice recordings pertaining to intra-agency and public correspondence, narrative and tabulated reports, travel documents, personnel actions, etc., using manual, electric, or automated typing equipment.
        • Assists supervisor's subordinates in the procedural aspects of expediting the work of the office, including distributing the workload of clerical help to take care of fluctuating workload.
        • Takes meeting minutes accurately, and captures action items from the meeting.
        • Provides information within standard office procedure, generally pertaining to any of the duty areas herein described and within caller's "need to know". Authorized to give out administrative and technical knowledge to callers upon determination of their right to receive it.
        • Reviews documents prepared for signature of or requiring coordination by management for appropriate tone; conformance with regulations, grammar, format and special policies of the activity and completeness of information.
        • Returns inadequate communications to originator for correction when not in conformance with known policies, or when correspondence regulations have not been followed.
        • Prepares regular and special reports such as, but not limited to, time/attendance, leave, and degree of use of filing space, etc.
        • Provides assistance for a variety of problems and inquiries which are received in person, telephonically or by referral from other secretaries in the organization.
        • Responds to requests for information and/or develops one-of-a-kind reports covering organizational or technically oriented matters when information is available in office records and/or files.
        • Follows up on projects resulting from conferences to insure that schedules are met and reports progress to managers.
        • Keeps the superiors informed of important details of the office, visitors, and various events where failure to recognize significant matters might impair the effective operation of the organization.
        • Decided whether the importance of business such as to require personal attention of superiors or referral to the appropriate division concerned with specific subject.
        • Establishes priorities, sets up reschedules or refuses appointments, accepts or declines invitations to meetings and arranges for representation by a subordinate official. Controls activities schedule and reminds managers of appointments.
        • Advises and instructs subordinate offices through discussions with author or typist on all phases of correspondence procedures to obtain higher degree of compliance with general activity policies and correspondence regulations.
        • Processes incoming correspondence and material. Screens correspondence for matters which can be acted on personally and takes necessary action.
        • Obtains information required by management from various sources within the VA, requiring a comprehensive knowledge of the VA's complex organizational structure.
        • Refers to supervisor those cases which the incumbent is aware supervisor will want to act on personally or be made aware of.
        • Reply to general inquiries not requiring a specialized knowledge of programs and projects under supervisor's control.
        • Researches regulations applicable to the subject for presentation in one package along with any previous correspondence on the same subject.
        • Reviews and proofreads outgoing correspondence, completed work, and other documents for format, policy conformance, and typographical and grammatical accuracy and ensures that all necessary background material is attached as circumstance requires.
        • Gives advice and instructions to subordinate offices through discussion with author or staff to obtain higher degree of compliance with general installation policies and correspondence regulations. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
          
          Work Schedule: Monday - Friday, 8:00am - 4:30am
          Telework: Not Authorized
          Virtual: Not Authorized
          Position Description/PD#: Secretary/PD123850
          Permanent Change of Station (PCS): Not Authorized
          Relocation/Recruitment Incentives: Not Authorized
          Financial Disclosure Report: Not required
          
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          Requirements
          
          Conditions of Employment
          
          • You must be a U.S. Citizen to apply for this job
          • All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
          • Selective Service Registration is required for males born after 12/31/1959
          • You may be required to serve a probationary period
          • Subject to background/security investigation
          • Selected applicants will be required to complete an online onboarding process
          • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
          • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Department of Veterans Affairs Personnel Qualifications
            
            To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/10/2021.
            
            Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. For a GS-07 position you must have served 52 weeks at the GS-06. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials..... click apply for full job details

Keywords: Veterans Health Administration, Grand Junction , Secretary, Administration, Clerical , Grand Junction, Colorado