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Image Specialist

Company: Bank of the San Juans
Location: Grand Junction
Posted on: November 19, 2021

Job Description:

About the Role: DUTIES AND RESPONSIBILITIES:Essential Functions1. Responsible for the tracking of documentation from outlying offices.Manages weekly reports listing all new loans and CITs tracking the loan file and original documents until they arrive at Central Operation offices.Create hard loan file in preparation to receive original critical documents to secure in fire-proof cabinet. Maintain and update Imaging Log with Fed Ex contents received and as described on log. This will validate documents sent and received. Validate all documents received have been imaged into Synergy Place all critical documents in folders and store in fire-proof file cabinetsCommunicate with Lender & Loan Servicer if New Loan or Change in Terms file is not received at Loan Operations Office within 10 days of boarding.Responsible to communicate any issues with Supervisor in a timely mannerResponsible for following GBCIs direction for audit file preparation.2. Responsible for the accuracy and timeliness of all documents imaged/scanned to the Synergy System.Log and prepare all documents for imaging/scanning into Synergy within 1 week of dropped loan file. Review all images for proper sizing, orientation, resolution, and overall quality.Convert digital files to format acceptable to the Synergy System.Complete The Loan Scanning Verification Acknowledgement for all New Loan, Renewals and CITsDocument on Checklist any missing or incomplete documents and follow up with Loan Servicer or Lender.Enter items identified as missing or incomplete in collateral trackingWorks Loose Doc imaging folder regularly and upload documents to file.Keep imaging logs and interoffice mail logs current.Paid Loans Works as back up with Loan Operations Specialist following Paid-off procedure. Paid-out Process includes preparing letter, releasing collateral, terminating flood determinations, tax service, obtaining history and imaging in the appropriate cabinet in a timely manner or as demands occur3. Responsible for Documentation Storage.Creates hard file for original critical documents to be retained in Loan Operations Departments in Pueblo or Grand Junction offices. These files are to remain in locked, fireproof cabinets with dual controls for entry.Retain any non-critical paper documents for six months after imaging, followed by properly destroyed process.4. Responsible for establishing and maintaining effective coordination and communication with area personnel and management.Completes assigned paperwork for management and Lenders. Completes records and reports promptly and accurately.Supports and assists area personnel as needed.Maintains departmental files.Attends and participates in meetings as required.Keeps management informed of area activities and of any significant problems.5. Responsible for related duties as required or assigned.Performs miscellaneous functions as needed.Ensures work area is clean, secure, and well maintained.Fills in for area personnel as needed.Supports other Loan Operations staff as necessaryAdditional ResponsibilitiesMust comply with applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.Adhere to Bank of the San Juans Company Core Values.Keeps management appropriately informed of area activities and of any significant problems.Participate in Community Service and Bank sponsored activities that serve and support the mission and values of the Bank of the San Juans.Provide superior internal and external customer service: must demonstrate self-governance, courtesy and respect toward external customers as well as internal customers (all organization personnel).Complete required bank and BVS training courses within assigned time frame(s).Represent Bank of the San Juans in a professional manner which includes a professional image, confidentiality, a positive can-do attitude, good attendance, punctuality, flexibility and adaptability in meeting bank and customer needs. Keep work area tidy and maintain customer privacy. Attends and participates in meetings as required.Additional duties as requested or assigned. About You: QUALIFICATIONS:High school graduate or equivalent.One or two years of loan-related experience preferredKNOWLEDGE, SKILL, ABILITY: Understanding of loan products and services.Knowledge of loan documentation and lending compliance regulationsStrong typing abilities.Good verbal public relations skills.Able to operate calculator, word processor, and related computer applications.Well organized.WORK ENVIRONMENT:Must be able to routinely perform work indoors in climate-controlled shared work area with minimal noise.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is often required to: sit; use hands in repetitive motions to finger, grasp, handle or feel; and talk or hear. The employee is occasionally required to: stand; walk; and lift or reach with hands and arms.Must be able to operate routine office equipment including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours or travel off site whenever required or requested by management. Must be capable of regular, reliable and timely attendance. Must be capable of climbing / descending stairs in an emergency situation.Specific lifting abilities required by this job include:Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.Specific vision abilities required by this job include: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation/inspection of machines and/or using measurement devices at distances close to the eyes. What We Offer: COMPENSATION & BENEFITS:Salary is dependent upon relevant experience. We offer an extensive benefits package that includes, but is not limited to, flexible health coverage options: medical/dental/vision (partially employer paid with competitive premiums), health rewards program, possible employer contribution to a Health Savings Account, Employee Assistance Program (EAP); life insurance; 401K retirement plan with immediate vesting (up to 3% employer match, 3% automatic employer contribution, and profit sharing); discounted banking products and services; paid vacation/sick days, and paid holidays.COMPANY OVERVIEW:At Glacier Bancorp, our employees are our most valuable asset. We seek qualified individuals who enjoy people, are innovative and eager to learn. We are dedicated to providing opportunities for personal advancement and professional growth by investing in the tools and training needed to build a personalized career path for you.Glacier Bancorp, Inc. is a regional bank holding company headquartered in Kalispell, Montana with assets greater than $12 billion, operating in numerous community bank divisions across8 states (Montana, Idaho, Utah, Washington, Wyoming, Colorado, Arizona and Nevada). We pursue a community banking philosophy, emphasizing personalized service combined with the full resources of a large banking organization. Over the years, Glacier Bancorp has received numerous awards for stability and soundness, and has repeatedly ranked among the top 10% in the nation for financial strength.We are an Equal Opportunity Employer and qualified applicants or employees will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, mental or physical disability, age, genetic information, protected veteran status, or any other category protected by applicable federal, state or local laws.Glacier Bancorp, Inc. does not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.No Recruiters or unsolicited agency referrals please.

Keywords: Bank of the San Juans, Grand Junction , Image Specialist, Accounting, Auditing , Grand Junction, Colorado

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